Grants Finance Co-ordinator


Women for Women International


Some flexibility, depending on experience

Closing date: 17 May 2018

Job Type: Paid

Location: Southwark, London

The Grants Finance Co-ordinator will work closely with the grants team on business development and on the monitoring of existing grants. The post-holder will have a particular focus on developing budgets and on the financial management for grants.

Women for Women International (WfWI) is an international NGO, which believes that with access to skills and resources, women survivors of war can lead change towards peaceful and stable societies. Since being founded in 1993, WfWI has worked with over 447,000 women in Afghanistan, Bosnia and Herzegovina, Democratic Republic of the Congo, Iraq, Kosovo, Nigeria, Rwanda and South Sudan. In 2005, WfWI established a sister organisation in London (WfWI-UK) to raise funds for our country programmes, raise awareness and influence policy to create sustainable change for women in conflict-affected countries. Over the last six years WfWI-UK has steadily grown its funding from grants, and now manages a portfolio of over 20 active grants from a range of UK and European sources, including: government funding, trusts and foundations, companies, and individuals.

Reflecting our success and ambition in the area of grant giving, we are expanding our Finance & Resources team to recruit a new Grants Finance Co-ordinator, with a focus on strengthening and managing grant financial processes. The Grants Finance Co-ordinator will work closely with the grants team, supporting both on business development, and on the monitoring of existing grants. The post-holder will have a particular focus on developing budgets and on the financial management of existing grants, working closely with the Programmes and Finance teams in the UK and US as well as representatives in WfWI’s country offices to produce compelling new proposals and manage compliance and reporting for existing donors.

A typical day will involve considerable work with spreadsheets and financial data relating to programme activities, communications with finance colleagues in the UK, US and country offices, as well as writing budget notes to support reports and proposals for trusts, companies, statutory donors and high net worth individuals.

This opportunity will suit someone who wants to gain experience in a diverse grants environment, who is highly organised, has strong initiative, and who has outstanding numerical skills. The ideal candidate will have a proven track record of successfully proposing and managing budgets for 5-7 figure grants from institutional/statutory sources (such as DFID and the EU) and from trusts and foundations, as well as knowledge of the women’s rights, international development and/or conflict recovery sectors. You will have exceptional attention to detail and be able to review and work with complex documents, including detailed financial proposals and reports. You will be an outstanding communicator, both oral and written.

The Grants Finance Co-ordinator would be expected to work within the framework of WfWI-UK’s core values.

Reports to: Director of Finance & Resources

Line Management: None; possible supervision of interns and volunteers

Proposed Start DateAs soon as possible

Location: Southwark, London

Working Pattern: Full-time

Salary Level: Starting salary £27,000 (some flexibility possible based on experience)

Closing date: 17 May 2018

All candidates must have the right to work in the UK.

Job Description

Supporting the Finance and Programme Funding teams to meet targets, objectives and KPIs. In particular:

Business Development (45%):

  • Develop financial proposal templates and internal guidelines for budgets for new business opportunities;
  • Work with country offices to prepare budgets for new projects, ensuring that they align with donor requirements and   activity plans;
  • Coordinate the review and approval of budgets/financial proposals by relevant colleagues;
  • Finalise budgets/financial proposals for donor submission, including preparing notes and summaries;
  • Prepare organisational background information for applications, including financial information and summaries of policies   and procedures.
  • Faciliate due diligence / organisational assessment processes required by prospective funders.

Grants Management (45%):

  • Support the set-up of new grants (e.g. preparing contracts, reviewing and summarising donor terms and conditions,   spending plans);
  • Monitor upcoming financial reporting deadlines and ensure all stakeholders are aware of the information needed to meet   them;
  • Review financial reports to be in line with donor rules and requirements;
  • Carry out detailed monitoring of grant finances, including progress of spending against budget and the correct allocation   of costs to grants;
  • Ensure that grant expenditure is compliant with donor requirements, and where issues are identified, work with country       office colleagues to make necessary adjustments and develop justification to support adjustments for donors;
  • Participate in regular grant and budget monitoring calls with country offices;
  • Troubleshoot on existing and expired grants, as required, including coordinating budget revision processes;
  • Coordinate grant-specific audits, as required.
  • Support publishing of financial information to the International Aid Transparency Initiative Registry, via AidStream;
  • Be the first point of call for compliance-related questions arising from country offices on UK/European grants.
  • Help keeping a clear and accurate filing system for each grant.

Other (10%)

  • Support the finance team with any other tasks, as required.
  • Contribute to annual plans and target setting for the Finance and Grants teams, and support monitoring of progress against internal targets;
  • Build and maintain strong relationships with internal stakeholders, including country office teams as well as the Global Programmes Unit and Finance teams in the US;
  • Other administrative tasks, such as arranging and taking minutes at meetings, filing, organising travel;
  • Undertake any other duties appropriate to the post as may be required.

Person Specification

Experience Required:

Educated to degree level or equivalent professional qualifications.

Part qualified accountant

Experience of financial management of 5-7 figure grants and close monitoring of project expenditure against budget.

Experience developing complex budgets for multi-year and multi-country projects.

Knowledge of the types of costs that are included in empowerment / skills development / advocacy projects.

Experience of managing multiple projects simultaneously to meet deadlines, a track record of maintaining exceptional attention to detail and focus under high pressure.

Substantial experience of working with financial systems, Microsoft Excel, PowerPoint, Word and Outlook.

Desirable Experience:

Experience of raising and managing funds from the European Union, Department of International Development and other institutional funders.

Knowledge of international development policies and/or programmes, women’s rights and/or women’s experience in countries affected by conflict.

Experience of administration work, such as filing, maintaining records, organising meetings etc.

Essential Personal Qualities:

Excellent organisational and planning skills, able to juggle multiple deadlines and multiple projects simultaneously.

Accurate, with very close attention to detail.

Excellent written communication skills, including the ability to compose, edit, and proof correspondence and documents required.

Excellent oral communication and presentation skills.

Excellent numerical skills and ability to read complex financial information.

Self-starter with ability to work both independently and collaboratively within a team.

Excellent at building and nurturing relationships, showing understanding and empathy with colleagues across different cultures.

Goal driven, and enjoys working to meet fundraising targets.

A passion for global issues, women’s empowerment and human rights

Ability to travel overseas for workshops and grant monitoring, and to work outside normal office hours, if needed.

Desirable Personal Qualities:

The ability to represent the organisation and interface with all levels of staff, volunteers, and high level donors.

Spoken and written French

Region: London and the southeast

Location: Southwark, London

Sector: Finance

Attached file(s)


Application notes

*Please see the attached person specification for more details and submit a CV and covering letter detailing how your experience fits the essential and desirable criteria for the role. Candidates must have the legal right to work and volunteer in the UK.

Due to the high volume of applications received, we regret that only those invited for an interview will be contacted. 

Women for Women International are an equal opportunities employer and we positively welcome applications from all suitably qualified persons regardless of their religious beliefs or political opinions, sex, marital or family statuses, races, sexual orientations, ages or whether they are disabled.

Women for Women International – UK is a registered charity (charity number: 1115109) and a company limited by guarantee (company no: 05650155), registered in England and Wales.

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