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Procurement Officer - (1801144) 

Grade: P3

Contractual Arrangement: Temporary Appointment under Staff Rule 420.4

Contract duration: One Year

Job Posting

: Mar 27, 2018, 1:43:06 PM

Closing Date

: Apr 17, 2018, 10:59:00 PM

Primary Location

: South Sudan-Juba

Organization

: AF_SSD South Sudan

Schedule

: Full-time  

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. 

OBJECTIVES OF THE PROGRAMME

WHO South Sudan is one of category 1 countries in the WHE grading. The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinator international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

PURPOSE OF THE POSITION

In the context of the WHO Health Emergencies Incident Management System (IMS), at the country level, the incumbent will support the procurement and delivery of supplies and services essentially needed for the efficient and speedy implementation of the WHO’s outbreaks and health emergencies programme at the country level., in full compliance with WHO rules, the Standard Operating Procedures (SOPs) and within delegation of authority.

DESCRIPTION OF DUTIES

1.   Support the procurement and contracting activities for WHO’s incident management system and Programmes at the country level. This includes preparing cost estimates and procuring equipment and supplies locally and through the Global Management System (GSM).

2.   Review procurement requests received from the incident management team as well as other programmes and sub- offices, review various contractual documents for compliance with contract specifications; authorize the payment of suppliers and freight forwarders invoices in coordination with the budget and finance team.

3.   Monitor the preparation and distribution of invitations for bids and requests for quotation to qualified suppliers. Review offers and provide input on contract awards, in compliance with the WHO standards, policies and procedures.

4.   Track and updated the suppliers’ database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.

5.   Draft audit responses, review and follow- up on any outstanding audit recommendations related to the procurement of goods or services.

6.   Work closely with the Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues.

7.   Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.

8.   Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.

9.   Perform any other related incident-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: A first university degree in pharmacy, business or public administration, procurement, logistics or a field related to purchasing, from a recognized university.

Desirable: A relevant Master’s degree or professional qualification in procurement from an accredited/ recognized institute.

Experience

Essential: Minimum of 5 years of relevant experience in procurement and contracting operations.

Desirable: Experience in developing countries. Prior humanitarian working experience at field level, with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.

Skills

·         Excellent knowledge of Microsoft Office applications.

·         Good general knowledge of enterprise resource planning systems.

·         Demonstrated skills in databases management and use for monitoring of procurement, inventory, and forecast needs.

WHO Competencies

1) Ensure the effective use of resources

2) Communicating in a credible and effective way

3) Respecting and promoting individual and cultural differences

4) Moving forward in a changing environment

5) Fostering integration and teamwork

Use of Language Skills

Essential: Excellent knowledge of English. Working knowledge of French or another WHO official language would be an asset.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 59151 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

 

ADDITIONAL INFORMATION

    Only candidates under serious consideration will be contacted.

·     A written test may be used as a form of screening.

·     In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

·     Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

·     For information on WHO's operations please visit: http://www.who.int.

·     WHO is committed to workforce diversity.

·     WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

·    WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

·    Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

    ·    For WHO General Service staff who do not meet the minimum   educational qualifications, please see e-Manual III.4.1, para 220./ul>

Sub-National Cluster Coordinator - (1801149)

ICT Focal Point (1801158)