Budget and Finance Officer - (1801124) 

 Grade: P3

Contractual Arrangement: Fixed-Term Appointment

Contract duration: One Year

Job Posting

: Mar 23, 2018, 2:57:01 PM

Closing Date

: Apr 13, 2018, 10:59:00 PM

Primary Location

: South Sudan-Juba

Organization

: AF_SSD South Sudan

Schedule

: Full-time  

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. 

OBJECTIVES OF THE PROGRAMME

WHO South Sudan is one of Priority 1 countries in the WHE grading. The mission of WHO’s Health Emergencies Programme (the Programme) is to assist countries in coordinating actions, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

PURPOSE OF THE POSITION

In the context of the WHO Health Emergencies (WHE) Incident Management System (IMS), at the country level, the incumbent will plan and implement Budget and Finance operations in the WHO Country Office (WCO), including budget preparation, monitoring, reporting and control of all programme and extra-budgetary funds, including management of financial disbursements, follow-up on the liquidation of outstanding funds and imprest management.

DESCRIPTION OF DUTIES

  1. Organize the day-to-day budget and financial operations encompassing quality control, monitoring and clearance, financial accounting and reporting, work-plan and award management including cash flow forecasting and monitoring, while liaising with relevant team members.
  2. Manage funding allocations and awards process, prepare necessary forms for the awards’ cycle and implements all budgetary and financial actions in the Global Management System (GSM), this includes work-plan funding requests, submission of award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team’s financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors.
  3. Monitor and follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team, ensure compliance with relevant financial policies, procedures and emergency SOPs.
  4. Track and report on financing against budget: monitor implementation rates, consolidate financial data, analyse and prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend remedial or alternative action to mangers as appropriate.
  5. Develop, update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level.
  6. Oversee the accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors. 
  7. Support Imprest account management: analyse expenditures against approved allocations, reconcile cash books with bank statements.
  8. Brief/debrief staff members, consultants and WHO responders, on relevant financial and budgetary rules and procedures.
  9. Draft audit responses, review and follow- up on any outstanding audit recommendations related to area of work.
  10. Perform any other related incident-specific duties, as required by the functional supervisor.

Achievement Activities Include:   Manage the administrative and financial services of the country office, provide the WR with authoritative advice on all administrative and financial matters, and monitor program performance, prepare monthly accounting reports and gather information for annual and biennial accounts closure, and train and coach support staff.

REQUIRED QUALIFICATIONS

Education

Essential: University degree with specialization in accountancy, business administration and/or public finance.
Desirable: An advanced university degree (Masters level or above) in business administration, finance, accounting, or public administration. Professional qualification in accountancy.

Experience

Essential: Minimum of five years professional experience, at the national and international level, in finance, budget/accounting. Demonstrated experience in accounting and consolidation of financial data using ERP systems or similar packages.

Five years of experience at national and at least two years at international level

Desirable: Prior experience in supporting emergency or health outbreak operations at the field level. Relevant experience with WHO, other UN agencies, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization

Skills

  • Thorough knowledge of accounting, budgetary and financial management principles and their application.
  • Excellent understanding of accounting practices and procedures, including the application of IPSAS.
  • Strong analytical, time management and problem solving skills.
  • Knowledge of WHO rules, regulations, policies and practices would be an asset

WHO Competencies

1. Communicating in a credible and effective way

2) Producing results

3) Moving forward in a changing environment

4) Fostering integration and teamwork

Use of Language Skills

Essential: Excellent knowledge of English. Working knowledge of French or another WHO official language would be an asset.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 59,151 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

    Only candidates under serious consideration will be contacted.

·     A written test may be used as a form of screening.

·     In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

·     Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

·     For information on WHO's operations please visit: http://www.who.int.

·     WHO is committed to workforce diversity.

·     WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

·     WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

·     Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

    ·       For WHO General Service staff who do not meet the minimum educational qualifications,

            please see e-Manual III.4.1, para 220./ul>

Programme Assistant - East and Southern Africa team

Sub-National Cluster Coordinator - (1801149)